Privacy notice
How we handle personal data, why we hold it, and what you can ask us to do with it.
1. Who is responsible for your data
Ascendance AB, registration number 559584-9364, of Ringvägen 153 B, 116 31 Stockholm, Sweden, is the controller of the personal data described in this notice. Corporate Service Sweden is a business name of Ascendance AB.
You can reach us about anything in this notice at info@corporateservicesweden.com.
2. What we collect
When you contact us. Your name, email address, telephone number, the company you represent, and whatever you choose to tell us in your message.
When you become a client. Contact and role details for the individuals we deal with, and the information needed to carry out the engagement.
Client due diligence. Identity documents, date of birth, nationality, ownership and control information, beneficial ownership details, results of sanctions and politically exposed person screening, and information about the purpose of the engagement and the source of funds. We are required by law to collect this, and we cannot act for you without it.
When we act as your representative. Documents addressed to you that we receive as your process agent, at your registered address, or as your Article 27 representative. These may contain personal data about you, your staff or third parties. We receive and forward them; we do not use them for any other purpose.
Billing records. Invoices, payment details and correspondence about them.
We do not buy personal data from third parties, and we do not build marketing profiles.
3. Why we use it, and on what legal basis
- Answering enquiries
- Our legitimate interest in responding to someone who has contacted us about our services (Article 6(1)(f)).
- Providing our services
- Performance of our contract with you, or steps taken at your request before entering into it (Article 6(1)(b)). Where our client is a company rather than you personally, our legitimate interest in dealing with its representatives (Article 6(1)(f)).
- Client due diligence
- Compliance with our legal obligations under anti-money-laundering legislation (Article 6(1)(c)).
- Accounting and tax
- Compliance with the Swedish Accounting Act and tax legislation (Article 6(1)(c)).
- Establishing or defending claims
- Our legitimate interest in protecting our legal position (Article 6(1)(f)).
4. Who we share it with
We share personal data only where it is necessary:
- Swedish authorities, where a filing or registration requires it, principally Bolagsverket and Skatteverket
- Supervisory authorities and the Swedish Police, where anti-money-laundering legislation requires a report
- Our IT, hosting and email providers, acting as processors under written agreements
- Our accountant and auditor
- Other companies in the Ascendance group, where your matter involves them
We do not sell personal data, and we do not share it for anyone else's marketing.
5. Where your data is held
Our website and email are hosted within the EU. Where a provider processes personal data outside the EU or EEA, we rely on an adequacy decision or on the European Commission's standard contractual clauses, with supplementary safeguards where required.
6. How long we keep it
- Enquiries that do not become engagements
- 12 months from our last exchange.
- Client due diligence records
- 5 years from the end of the engagement, as anti-money-laundering legislation requires.
- Accounting records
- 7 years, as the Swedish Accounting Act requires.
- Documents received as your representative
- 1 year after the engagement ends, unless you ask us to forward or destroy them sooner.
- Engagement files
- For as long as a claim could be brought, and then deleted.
7. Your rights
You may ask us to give you a copy of the personal data we hold about you, correct it if it is wrong, delete it, restrict how we use it, or provide it in a portable format. You may object to processing we carry out on the basis of legitimate interest, and withdraw consent at any time where we rely on it.
Some of these rights are limited. Where we hold data because the law requires us to, in particular client due diligence records, we cannot delete it on request. We will tell you if that is the position in your case.
To exercise a right, email us. We will respond within one month, and will tell you if we need longer.
8. Complaints
If you believe we have handled your personal data incorrectly, tell us first and we will look into it. You also have the right to complain to the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten, IMY), Box 8114, 104 20 Stockholm, imy@imy.se.
9. Cookies and tracking
This website sets no cookies. We use no analytics, no advertising technology and no third-party tracking, and we do not embed content that loads from other sites. Nothing on this site identifies you, and there is nothing here for you to consent to.
Our web host keeps standard server logs, including IP addresses, for security and to keep the site running. If we add analytics in future, we will update this notice and ask for your consent before any non-essential cookie is set.
10. Changes to this notice
We update this notice when our processing changes. The version and date at the top tell you which version you are reading.